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You can choose whether your Sway scrolls horizontally or vertically (and yes, even as individual slides if you want to), the color theme, the background, and a few other things as well. In the top right of the Design page is a Styles option, which gives you access to layout options and the ability to “remix” your design.
Sway will also help you with the design elements once you’ve started getting the content the way you want. You can scroll through your Sway and flick between Storylines and Design to make and review changes. When you’ve finished your Sway, or you want to see what it looks like so far, there is a Design option to help you with the finished product. This means that they’re read as part of a narrative, not individual elements. But unlike PowerPoint slides, the cards work together seamlessly as you scroll through the finished Sway. There is a multitude of different cards to choose from, such as text, video, grid, or heading, and each one is tailored to a specific kind of information. Whether you’ve picked a template, started with a topic, or are beginning with a blank Sway, you add what Sway calls cards to enter new content. For this reason, Sway doesn’t have slides it has a single storyline.
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This is a small but subtle distinction PowerPoint feels like a series of steps but Sway feels like a journey, so it’s easier to follow the flow as if you’re reading naturally. Sway is designed for a narrative structure that flows, either left to right or up to down, and the presenter (or reader) can use a mouse wheel to move through it rather than a button or a click. There’s also a decided emphasis on storytelling, rather than presenting. There’s only so much to say about this before we run out of superlatives, so really, try it yourself.
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This is all powered from Wikipedia data and gives full links back to the pages it uses. If you enter a term-we used “technology”-Sway will produce the outline of a presentation for you, with definitions, uses, areas to cover, suggested linked topics, images, and more. We can’t emphasize enough how impressive this part of Sway is. There is a “Start From a Topic” option which will bring up a topic selector from which to choose. If what you’re writing about doesn’t appear here, or you’re just stuck on what to put in your presentation, Sway can help you build an outline. They also provide several “get inspired” presentations to give you an idea of things Sway can do. These templates include things like business presentations, portfolios, resumes, and newsletters. Most people are not specialists in design and layout, so Microsoft has provided a bunch of templates (18 at the time of writing) for common presentations to help get you past the creator’s block and started designing. Thankfully Microsoft has recognized this, and they’ve gone to great lengths to prevent this fear with Sway. This fear has always been one of the biggest problems with PowerPoint.
Presentations are by their nature intended for others to view, and plenty of people are terrified of public speaking to start with, so a blank PowerPoint can be enough to make you give up then and there. If there’s one thing more intimidating than staring at a blank Word document wondering what to write, it’s staring at a blank PowerPoint presentation wondering what to add. Let’s take a look at why you might want to use Sway.
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There are also some differences in how much content you can fit into a single Sway, but the free version still provides more than enough for the average user.
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There are some differences between the free version and the Office 365 version, but these are mainly on the admin side and let you do things like password protect a Sway (oh yeah, Sway documents are called “Sways”) or remove the footer. People with an Office 365 can also use Sway.
Can Anybody Use It?Īnybody can use Sway if they sign up for a free Microsoft account. But, life isn’t fair, and PowerPoint is a big, heavy, corporate tool with a matching reputation.Įnter Sway, which is Microsoft’s attempt to provide a lightweight, cloud-only, story-telling application that is easier to use than PowerPoint and provides more narrative devices than simply slide after slide of bullet points. That’s not entirely fair, because you can produce brilliant presentations in PowerPoint. If you’ve ever worked in an office environment, you most likely associate PowerPoint with shiny-suited salespeople and managers with no public speaking skills. Why Does Microsoft Need a PowerPoint Alternative?